Before: Friday nights meant Slack reminders and copy-paste links chaos.

After: Deliverables ship automatically, every time.

Every founder says it in one way or another:

“I just want things to run without me micromanaging every detail.”

In fast-growing agencies, tiny manual tasks look harmless until they start draining hours (and everyone’s mental bandwidth).

That’s exactly what was happening:

Deliverables got delayed because approved work still had to be copied, pasted, and shared.
Sending links became another “job” no one wanted.

In workflow audit, we found every manual handoff and weekly repetition there were time leaks for the team and the founder.

Once the patterns were clear, I built a light automation in Zapier:

→ As soon as the work is approved internally, it’s automatically added to the client project with all links attached and deadlines set.

→ The best part? It was a scalable automation. Every new client setup runs on it without any extra effort.

The result?

The team saved 10 minutes per client every week. It looked small on paper, but across 12 clients, that’s 2 hours reclaimed every week.
The founder got back hours (and peace of mind).

When I saw the numbers, I realised how many ‘quick’ tasks silently compound in the backend to become time drains.

That’s when I realised something simple but powerful:

Manual activities are a time tax. Automation pays you back.

PS: If your operations still rely on repeating yourself, I’m offering 40% off custom Notion systems to help you:

✔ Organize your operations

✔ Automate repetitive tasks.

✔ Give you clarity across team + client workflows.

2 days left. Only 3 custom builds available.

Reply “SYSTEM”

Let’s clean up your chaos before year-end.

0 comments

Last Day