A few months ago, I built one of my biggest and most ambitious automations yet.

Technically, it worked.

And it is still working flawlessly for all the new client setups as well.

Yes, it was a huge win for the agency and for me.

But something still felt… off.

Workflows themselves were too complicated:

3 apps were getting used to review, approve, and send client deliverables.

And that’s when it hit me:

If your system is messy, automation won’t fix it,

It’ll just make the mess look beautifully organized.

So I hit pause.

And flipped my approach completely.

Here’s what I do now and what you should too if you want your systems to actually save time (not disguise chaos):

1️⃣ Simplify.

Strip everything down to the essentials.

2️⃣ Optimize.

Reduce tool chaos.

Cut unnecessary steps.

Make it easier for a human before you make it easy for a bot.

3️⃣ Automate.

Automate only the leftover manual bits.

Simplify → Optimize → Automate.

That’s how you buy back 10+ hours/week without overcomplicating your setup.

Nothing fancy or multi-step automation.

Just simplified workflows that help you grow beyond your current client capacity.

If your automation feels heavier than helpful, start here: simplify first.

You don’t need another tool; you need clarity.

Reply “system” and I’ll help you uncover where your workflows are silently stealing your time and how to fix them with ease.

Let’s make your backend simple, scalable, and actually peaceful again.

Hit reply, we’ll take it forward from there.

Cheering for your next breakthrough,

Sumanpreet Kaur

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